X12 EDI Transaction Sets 404-494
November 19th, 2020
When trading partners complete all of their business transactions electronically, their internal systems need to understand each other for accurate processing. With mass amounts of data flowing in and out of most organizations daily, these exchanges are much easier when all that data is structured in the same, commonly understood format. This holds true for electronic transactions between both business-to-business (B2B) and business-to-government (B2G) organizations, and that’s why EDI standards have been introduced—to simplify business operations and processes.
There are a few major EDI standards used in various parts of the world, and the American National Standard’s Institute’s X12 is one of them. So basically, if you’re exchanging invoices and other business documents electronically in North America, ANSI’s X12 is on your radar.
For your convenience, here’s a list of all X12 EDI Transaction Sets from 404-494, with definitions sourced directly from the official X12 dictionary:
EDI X12 404 – Rail Carrier Shipment Information
The EDI 404 Rail Carrier Shipment Information Transaction Set can be used to transmit rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and can be used as notification of equipment release and/or a legal bill of lading.
EDI X12 410 – Rail Carrier Freight Details and Invoice
The EDI 410 Rail Carrier Freight Details and Invoice Transaction Set can be used to provide detailed information of charges associated with a rail movement. The information is provided by a rail carrier and is sent to the freight payer.
EDI X12 412 – Trailer or Container Repair Billing
The EDI 412 Trailer or Container Repair Billing Transaction Set will provide the ability to electronically Invoice the responsible party for repairs to trailers and containers being transported by railroads.
EDI X12 414 – Rail Carhire Settlements
When the EDI 414 Rail Carhire Settlements Transaction Set can be used to provide for the exchange of Carhire Settlement data including, but not limited to, the following: Current Settlements, First Adjustment Settlements (no penalty), Prior Settlements (penalty on foreign equipment), Summary Transactions and Reclaim Transactions.
EDI X12 417 – Rail Carrier Waybill Interchange
The EDI 417 Rail Carrier Waybill Interchange Transaction Set can be used to provide the rail carrier with detailed movement instructions pertinent to a rail carrier shipment and is used by all Class I rail carriers in the United States and Canada.
EDI X12 418 – Rail Advance Interchange Consist
The EDI 418 Rail Advance Interchange Consist Transaction Set can be used to transmit advance information on equipment being interchanged to a connection rail carrier, from a consignor or to a consignee.
EDI X12 419 – Advance Car Disposition
The EDI 419 Advance Car Disposition Transaction Set can be used to provide the receiving rail carrier with advance notification of cars being offered for interchange directly or via a switching carrier, to allow for disposition prior to the actual interchange.
EDI X12 420 – Car Handling Information
The EDI 420 Car Handling Information Transaction Set can be used to provide a carrier which is going to receive a rail car from another rail carrier the means to redirect a home route or pre-block a rail car prior to actual interchange.
EDI X12 421 – Estimated Time of Arrival and Car Scheduling
The EDI 421 Estimated Time of Arrival and Car Scheduling Transaction Set can be used to allow railroads to exchange car scheduling and estimated time of arrival data between carriers.
EDI X12 422 – Equipment Order
The EDI 422 Equipment Order Transaction Set can be used to allow a rail carrier or shipper to order required equipment relative to transportation needs.
EDI X12 423 – Retail Industrial Switch List
The EDI 423 Retail Industrial Switch List Transaction Set is intended solely for producing switch lists and equipment notifications. It is not for recording release times and the ordering of empty equipment. It is also to provide switching information agreed to between customer and carrier to show car identity, placement, pull and destination information.
EDI X12 424 – Rail Carrier Services Settlement
The EDI 424 Rail Carrier Services Settlement Transaction Set can be used to provide detailed information of charges associated with rail services. The information is provided by a rail carrier and is sent to a rail carrier on whose behalf the services were performed.
EDI X12 425 – Rail Waybill Request
The EDI 425 Rail Waybill Request Transaction Set can be used to request a copy of a revenue or movement waybill from the origin or previous rail carrier. This will be used only when the requesting carrier is unable to locate the original transmission.
EDI X12 426 – Rail Revenue Waybill
The EDI 426 Rail Revenue Waybill Transaction Set can be used to respond to a request for a rail revenue waybill. Revenue waybill information includes movement, rates, and charges information required to collect revenue from the paying party or parties.
EDI X12 429 – Railroad Retirement Activity
The EDI 429 Railroad Retirement Activity Transaction Set provides the sender with the capability to transmit information pertaining to the processing of railroad employee sickness and unemployment benefit claims against retirement funds. This transaction set will support the transfer of claim information from the Retirement Board to carriers as well as supporting corresponding response from a carrier to the Retirement Board.
EDI X12 431 – Railroad Station Master File
The EDI 431 Railroad Station Master File Transaction Set will be used by the Association of American Railroads (AAR) and the rail carriers to apply and disseminate information concerning the railroad stations. Rail carriers report to the AAR the addition or deletion of, or changes to, the list of stations they serve as updates to the centrally maintained master file. The AAR in turn provides all updates to the rail carriers and other subscribers to the system.
EDI X12 432 – Rail Car Hire Rate Negotiation
The EDI 432 Rail Car Hire Rate Negotiation Transaction Set can be used by fleet owners to distribute new rates to other participants.
EDI X12 433 – Railroad Reciprocal Switch File
The EDI 433 Railroad Reciprocal Switch File Transaction Set can be used to provide electronic updates for the reciprocal switch status (open, closed or conditionally open) of railroad customers.
EDI X12 434 – Railroad Mark Register Update Activity
The EDI 434 Railroad Mark Register Update Activity Transaction Set can be used to allow the Railroad Industry Reference File central site to communicate Mark Register update activity to subscribers. This information includes the assignment and expiration of railroad reporting marks, Standard Carrier Alpha Codes (SCAC) and unit initials.
EDI X12 435 – Standard Transportation Commodity Code Master
The EDI 435 Standard Transportation Commodity Code Master Transaction Set is used to transmit Standard Transportation Commodity Codes and associated information.
EDI X12 436 – Locomotive Information
The EDI 436 Locomotive Information Transaction Set can be used to provide the rail carriers with locomotive status and location information.
EDI X12 437 – Railroad Junctions and Interchanges Activity
The EDI 437 Railroad Junctions and Interchanges Activity Transaction Set allows the Railroad Industry Reference File central site to communicate junction and interchange update activity to subscribers. This information would include the creation and expiration of interchange agreements.
EDI X12 440 – Shipment Weights
The EDI 440 Shipment Weights Transaction Set can be used to transmit weights and scale information between any two interested parties.
EDI X12 451 – Railroad Event Report
The EDI 451 Railroad Event Report Transaction Set can be used by a service provider to communicate activities associated with the movement of goods.
EDI X12 452 – Railroad Problem Log Inquiry or Advice
The EDI 452 Railroad Problem Log Inquiry or Advice Transaction Set can be used in the following ways: (1) for a service provider or sponsor to communicate and register a problem; (2) for a party to a movement event to request information about problem logs created; and (3) to provide problem log data in response to a request.
EDI X12 453 – Railroad Service Commitment Advice
The EDI 453 Railroad Service Commitment Advice Transaction Set can be used by a Rail Interline Service Management shipment sponsor to communicate service commitment details to transportation service providers.
EDI X12 455 – Railroad Parameter Trace Registration
The EDI 455 Railroad Parameter Trace Registration Transaction Set can be used by a freight carrier to: (1) request the establishment of a set of parameters used to select movement activity from a central data store over time; (2) request information about past activities within a date range that meets a set of parameters; and (3) request the establishment of a set of parameters for subsequent use on demand.
EDI X12 456 – Railroad Equipment Inquiry or Advice
The EDI 456 Railroad Equipment Inquiry or Advice Transaction can be used in the following ways: (1) for a provider of equipment or transportation service to provide information to a qualified customer; (2) for a qualified customer to inquire as to the location of equipment or shipments; and (3) for one company to provide another company with equipment or shipment information.
EDI X12 460 – Railroad Price Distribution Request or Response
The EDI 460 Railroad Price Distribution Request or Response Transaction Set can be used to request or communicate prices (rates and associated information) between two or more parties. It can send or respond to a rate docket which includes maintenance status, qualifying conditions, geographic data, routes, rates, and interline divisions.
EDI X12 463 – Rail Rate Reply
The EDI 463 Rail Rate Reply Transaction Set can be used to reply to a Rail Rate Transaction from the receiver's application process based on data content or business rules. This transaction set is used as an application acceptance, application rejection or to indicate that no data was found for a request.
EDI X12 466 – Rate Request
The EDI 466 Rate Request Transaction Set can be used to request rail rates applicable to specific movements.
EDI X12 468 – Rate Docket Journal Log
The EDI 468 Rate Docket Journal Log Transaction Set can be used to transmit comments and associated data about rates contained in a rate docket.
EDI X12 470 – Railroad Clearance
The EDI 470 Railroad Clearance Transaction Set can be used to provide the means to request or respond to clearances for dimensional and heavy shipments by Rail.
EDI X12 475 – Rail Route File Maintenance
The EDI 475 Rail Route File Maintenance Transaction Set is used to distribute route file updates of the rail industry route file.
EDI X12 485 – Ratemaking Action
The EDI 485 Ratemaking Action Transaction Set can be used to transmit ratemaking activities related to concurrence, factor change, publisher change, or proposal rejection or trace.
EDI X12 486 – Rate Docket Expiration
The EDI 486 Rate Docket Expiration Transaction Set can be used to transmit the expiration date of a docket.
EDI X12 490 – Rate Group Definition
The EDI 490 Rate Group Definition Transaction Set can be used to define and name a group of elements (patron, geography, commodity, shipment conditions) pertinent to a tariff.
EDI X12 492 – Miscellaneous Rates
The EDI 492 Miscellaneous Rates Transaction Set can be used to transmit rail rates for demurrage, detention, and storage.
EDI X12 494 – Rail Scale Rates
The EDI 494 Rail Scale Rates Transaction Set can be used to transmit rail scale rate tables which include commodities, qualifying conditions, geographic data, routes, divisions and mileage blocks.
Want to Know More EDI Transaction Sets?
Read about EDI 100-199 here: Part I: X12 EDI Transaction Sets 100-199
Read about EDI 200-290 here: Part II: X12 EDI Transaction Sets 200-290
Read about EDI 300-392 here: Part III: X12 EDI Transaction Sets 300-362
Read about EDI 500-568 here: Part V: X12 EDI Transaction Sets 500-568
Read about EDI 601-650 here: Part VI: X12 EDI Transaction Sets 601-650
Read about EDI 715-754 here: Part VII: X12 EDI Transaction Sets 715-754
Read about EDI 805-897 here: Part VIII: X12 EDI Transaction Sets 805-897
Read about EDI 920-999 here: Part IX: X12 EDI Transaction Sets 920-999
You can find all X12 Transaction Sets (sorted by industry) on the official X12 website here.